Supplies Warehouse Module
The complete procurement cycle from delivery request to purchase, receipt and expense settlement — with block-level inventory tracking and automatic arrival notifications.
All warehouses and items are coded in the system and each item receives a unique code. Every document — from request to consumption voucher — is managed by that code.
The system operates on two request types: a goods delivery request (from warehouse) and a purchase request. Different departments submit requests to obtain items, and each request must be approved by the relevant manager inside the system.
The warehouseman reviews requests. If the item is in stock, a consumption voucher is issued. If not, requests accumulate over a few days and a consolidated purchase request is created, approved by a manager, and forwarded to the procurement officer.
Every incoming item is recorded as a separate block with its exact entry date. This is critical for raw materials and spare parts with expiry dates — different batches of the same material are tracked precisely, preventing use of expired stock.
When a purchased item arrives at the factory, security or the warehouse logs an arrival notification in the system. An automatic Telegram message is sent to the manager of the unit that requested the item, so they know their supplies have arrived.
After purchasing, the procurement officer's petty-cash reimbursement is also processed in the same system. The entire purchase cycle — from initial request to expense settlement — is managed in one integrated platform.
Each production unit or hall has its own sub-warehouse. When an item is issued from the main warehouse to a hall, the system automatically creates an entry in that hall's sub-warehouse. The hall logs daily consumption, giving exact material usage per unit.
Reports include: item inventory by block and entry date, unpurchased items, pending purchases, undelivered items, consumption of each item per unit per period, sub-warehouse material usage, and real-time inventory for every sub-warehouse.